Privacy Policy

Welcome to [Your Gymnastics Club Name]. We are committed to protecting the privacy and personal data of all our clients, particularly children and their families. This Privacy Policy explains how we collect, use, and safeguard your information when you use our website or services.

Information We Collect

We may collect and process the following personal data:

a) Parent/Guardian Information

• Full name

• Email address

• Phone number

• Emergency contact details

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Child Information

• Child’s full name

• Date of birth / age

• Medical information (e.g. injuries, conditions, allergies where relevant to participation)

• Any additional information necessary for safe coaching

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Booking & Account Information

• Class bookings and attendance records

• Payment details (processed securely by third-party providers)

 Technical Data

• IP address

• Browser type

• Pages visited on our website

• Cookies and usage data

 

How We Use Your Information

We use your data to:

• Manage class bookings and memberships

• Ensure the safety and wellbeing of children during sessions

• Communicate with parents/guardians regarding classes, updates, or emergencies

• Process payments

• Improve our services and website

• Comply with legal and safeguarding obligations

 

Children’s Data & Safeguarding

We understand that children’s data is highly sensitive. All information relating to children is:

• Collected only with parental or guardian consent

• Used strictly for coaching, safety, and administrative purposes

• Stored securely with restricted access

We take safeguarding seriously and ensure that all data handling aligns with child protection responsibilities.

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Sharing Your Information

We do not sell or rent your personal data. We may share information with:

• Trusted service providers (e.g. booking systems, payment processors)

• Coaches or staff where necessary for session delivery and safety

• Emergency services if required

• Legal or regulatory bodies when required by law

All third parties are required to handle your data securely and in accordance with data protection laws.

6. Data Security and Retention

We implement appropriate technical and organisational measures to protect your data from unauthorised access, loss, or misuse.

Your data will only be retained for as long as necessary, including:

• For the duration of your child’s participation

• To meet legal, safeguarding, and insurance requirements

7. Your Rights (UK GDPR)

Under UK data protection law, you have the right to:

• Access the personal data we hold about you or your child

• Request correction of inaccurate information

• Request deletion of your data

• Restrict or object to processing

• Withdraw consent at any time

To exercise these rights, please contact us using the details below.

8. Cookies

Our website uses cookies to improve user experience and analyse website traffic. You can control or disable cookies through your browser settings.

9. Third-Party Services

We may use third-party services (such as payment providers or website platforms) to operate our business. These providers may process your data on our behalf and are required to comply with data protection laws.

10. Updates to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated effective date.

11. Contact Us

If you have any questions about this Privacy Policy or how your data is handled, please contact:

Business Name: [Your Gymnastics Club Name]
Email: [Your Email Address]

This Privacy Policy is designed for a UK-based children’s gymnastics club and should be reviewed to ensure it reflects your specific services and legal requirements.